Legal information

INFORMATION ABOUT THE CONTROLLER

Data is processed by “Multicontract” Spółka z ograniczoną odpowiedzialnością, with its registered office in Całowanie, Całowanie 111B, 05-480 Karczew, Poland, KRS: 0000496515, REGON: 147087642, NIP (Tax Identification Number): 5322047777, registered with the District Court for the Capital City of Warsaw in Warsaw, 14th Commercial Division of the National Court Register, share capital: PLN 500,000.00, telephone: +48 22 778 19 50 (hereinafter referred to as the “Controller”, “Multicontract” Sp. z o.o., or the “Company”).

The Controller may be contacted at the above address or by e-mail at: info@multicontract.com.pl

TERMS OF USE OF THE WEBSITE

By using the multicontract.com.pl website (hereinafter referred to as the “Website“), the user undertakes to:

provide true and accurate information in the contact forms;
refrain from taking any actions that may interfere with the operation of the Website;
use the Website in accordance with the applicable law.

DISCLAIMER

The Company shall not be liable for any damages resulting from the use of the Website or the inability to use the Website.
The Company shall not be responsible for the content published on external websites to which links available on the Website refer.
Multicontract Sp. z o.o. makes every effort to ensure that the information published on the Website is reliable, up to date and complete. Nevertheless, the Company shall not be liable for any errors, inaccuracies or omissions in the content. Any decisions made on the basis of the information contained on the Website shall be made by the user at their own risk.

ORDERING SAMPLES

Orders for free samples are processed exclusively through the form available on the Website.
The Company reserves the right to verify orders and to refuse their fulfilment in the event of suspected abuse or the provision of false information.
Free samples are shipped only within the territory of Poland.

INTELLECTUAL PROPERTY RIGHTS

The materials published on the Website, including texts, graphics and photographs, are the property of Multicontract Sp. z o.o. or its cooperating entities and are protected by copyright law. An exception applies to materials licensed under Creative Commons which have not been modified by Multicontract Sp. z o.o. and remain the property of their respective authors. In the case of Creative Commons photographs, Multicontract Sp. z o.o. reserves copyright to the part constituting a modification of the original material.
Copying, distributing or otherwise using the materials published on the Website without the owner’s consent is prohibited.

PERSONAL DATA PROTECTION

Having regard to the provisions of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation – “GDPR”), we hereby provide information on whose personal data we process, including information on the purposes, legal bases and retention periods for such processing.

Contractors, customers or customer representatives

If you are our customer or a representative of our customer, we process your personal data for the purpose of providing the products and services offered by Multicontract Sp. z o.o. Your personal data will be processed for the period necessary to fulfil the commercial or service-related purposes for which it was collected. This is usually the period required for the performance of a sales agreement or the provision of services and completion of transactions, followed by the period necessary for pursuing or defending legal claims arising therefrom (until the expiry of the applicable limitation period). With regard to invoices and other accounting documents, applicable legal provisions, in particular the Accounting Act of 29 September 1994 (Journal of Laws of 2023, item 120, as amended), may provide for specific data retention periods.

Persons contacting the Company regarding a product offer

If you are interested in our offer or cooperation and have contacted us for this purpose, for example by e-mail or via the contact form, we process your personal data on the basis of the Controller’s legitimate interest for the period necessary to archive correspondence and responses provided (where such correspondence is not related to concluded sales agreements).

Tenderers, contractors, authorised representatives and persons designated to perform a contract

If you are a tenderer or contractor, we process your personal data as the contracting authority for the purpose of conducting a public procurement procedure, on the basis of the applicable legal provisions, in particular the GDPR and the Public Procurement Law of 11 September 2019 (Journal of Laws of 2024, item 1320). Your personal data will be retained for 4 years from the date of completion of the procurement procedure.

Persons present within the area covered by CCTV monitoring

Multicontract Sp. z o.o. processes personal data for the purpose of protecting persons and property on the basis of its legitimate interest. The data will be retained for no longer than one month.

Senders and recipients of correspondence

Multicontract Sp. z o.o. processes personal data for the purpose of maintaining a correspondence register on the basis of the Controller’s legitimate interest, namely providing information to persons contacting the Company. The data will be retained for the period necessary to archive correspondence and responses provided (where such correspondence is not related to concluded agreements), i.e. for no longer than 3 years from the date the data was obtained.

Job Applicants

If you apply for a job, we process your personal data for the purpose of employee recruitment, on the basis of your consent, for the duration of the recruitment process.

A) Collection and Processing of Personal Data

In connection with your job application, Multicontract Sp. z o.o. will collect, use and process the following categories of personal data:

Information provided by you in your CV and personal data contained in your cover letter or our application form, which may include:
- first name(s) and surname;
- date of birth;
- contact details;
- education;
- professional qualifications;
- employment history.
Any personal data that you provide during a job interview, meetings or other assessments.

B) Purpose of Collection and Processing

The personal data we collect is used for the following purposes:

conducting the recruitment process;
assessing your skills, qualifications and suitability for the position for which you are applying;
communicating with you regarding the recruitment process;
maintaining documentation relating to the recruitment process;
complying with legal or regulatory requirements.

Providing personal data is voluntary. However, if you do not provide the personal data necessary for the consideration of your application, we may not be able to consider your application.

C) Legal Basis for Processing

Where you apply for a job in response to a vacancy published on the Website:
- Where you provide the personal data referred to in Article 22¹ §1 of the Polish Labour Code – processing is necessary for Multicontract Sp. z o.o. to take recruitment steps necessary prior to the possible conclusion of an employment contract (Article 6(1)(b) GDPR). Article 22¹ §1 of the Polish Labour Code provides that an employer may request the following personal data from a job applicant: first name(s) and surname, date of birth, contact details, education, professional qualifications and employment history. Any additional personal data is provided on the basis of your voluntary consent.
- Where you provide personal data other than that referred to in Article 22¹ §1 of the Polish Labour Code – your consent (Article 6(1)(a) GDPR).
Where you apply for a job in the absence of a specific job advertisement (or submit application documents for the purposes of future recruitment processes) – your consent (Article 6(1)(a) GDPR).

D) Retention Period

Multicontract Sp. z o.o. will retain your personal data:

for the duration of the recruitment process;

for a period of 12 months following the completion of the recruitment process – only where you have expressly consented in your application documents to the processing of your personal data for the purposes of future recruitment processes.

Users of the “multicontract.com.pl” Website

Detailed information regarding the processing of personal data of users of the multicontract.com.pl website can be found in the separate Privacy Policy section.

Data recipients

Personal data may be disclosed to the following categories of recipients: entities providing services on behalf of and for the benefit of the Controller that are necessary for achieving the above-mentioned processing purposes, in particular technical support and organisational support providers, as well as entities authorised to receive such data under applicable law.

Exercise of Data Subject Rights

Every individual has the right to: access their personal data, obtain a copy of their personal data, modify and rectify their personal data, have their personal data erased, provided that applicable legal provisions do not prevent such erasure, object to being subject to automated decision-making including profiling, object to improper processing of their personal data (including withdrawal of consent), transfer their personal data to another controller where the processing is based on consent or on a contract.

The possibility of exercising the above rights depends on the legal basis for the processing of the personal data.

Requests to exercise these rights may be submitted by post to the Controller’s registered office or by e-mail to: info@multicontract.com.pl

In order to facilitate the exercise of the above rights, please provide the following information:

identifying information (full name, address, e-mail address, telephone number);
justification for the request;
any additional information that will enable identification of the individual within the Company’s data records;
the preferred method of receiving the requested data.

The information provided in the request will not be processed for any purpose other than handling the request.

If the Company does not hold any personal data relating to the requesting individual, no such data will be recorded.

Requests will be considered individually within one month of receipt.

If, for any reason, this deadline cannot be met, you will be informed accordingly.

In accordance with the GDPR, the first request will be processed free of charge. Where requests are manifestly unfounded or excessive, the Controller reserves the right to charge a reasonable fee.

In accordance with the GDPR, you also have the right to lodge a complaint with the President of the Personal Data Protection Office concerning the improper processing of your personal data.

INFORMATION ABOUT COOKIES AND OTHER TECHNOLOGIES

The Multicontract Sp. z o.o. website (multicontract.com.pl) uses cookies.

Detailed information regarding all cookies can be found in the separate Cookie Policy section.

Any visitor to the multicontract.com.pl website who does not consent to the use of cookies is required to modify the settings of their web browser accordingly. Consent to the placement of cookies given during your first visit to the Website constitutes consent within the meaning of Article 398 of the Electronic Communications Law of 12 July 2024 (Journal of Laws of 2024, item 1221). Detailed information on the management of cookies is available in the settings of the web browser used by the user.

If you have any questions regarding the terms of use of the Website or the processing of personal data, please contact the Controller by post at its registered office or by e-mail at: info@multicontract.com.pl